111c: Setting up Office: CRD/Approvals

Approval Database Access

If the office is one that will be going through approvals, then the new hire needs to be set up with the correct permissions in the approvals database. The process is different for VSTs than everyone else. Here are the steps for the two different means.

Setting up VSTs

The process of assigning the new VST also removes access for the old VST.

  1. Sign into the approvals database.
  2. Click “Venue Style Sheet List” in the left hand menu.
  3. Find the VSS associated with the VST (ctrl-F helps).
  4. Click the circle/radio button in the far right hand column for the VSS. This brings up the “Modify VSS Information” screen for that VSS.*
  5. Choose the new VST from the drop down menu under Storyteller.
  6. Click “Enter New VSS Information” at the bottom.
  7. * This is also where you go to edit the contents of a VSS when a VSS gets updated.

Setting up all other STs

  1. Sign into the approvals database.
  2. Click “User List” in the left hand menu.
  3. Find the name of the new hire. The search function can work. Try the first name or the last name. If you use both you might confuse it.
  4. Click “Edit” in the far right hand column for the new hire’s name. This brings up the “User Information” screen for that person.
  5. Under “Storyteller For” at the bottom select the domain or region the new hire has been hired for.
  6. Under “Venue” for the associated line, select the venue the new hire is the assistant for if they are not the principle officer.
  7. If the new hire is an assistant, click the “Assistant?” box for the associated line.
  8. Click “Submit Values.”

Unlike assigning the new VST, this does not remove permissions from the previous office holder. If this needs to be done, you’ll need to do that manually:

  1. Sign into the approvals database.
  2. Click “User List” in the left hand menu.
  3. Find the name of the new hire. The search function can work. Try the first name or the last name. If you use both you might confuse it.
  4. Click “Edit” in the far right hand column for the new hire’s name. This brings up the “User Information” screen for that person.
  5. Under “Storyteller For” at the bottom look for the line associated with the previously held office and click “Delete.”
  6. Click “Submit Values.”

CRD Access and Permissions

Modifying CRD permissions gets the officer access to files such as plotkits and geographic are of responsibility in the CRD. To modify the CRD you need domain officer access or above.

Principle Officers (VST, CC, DST, DC, RST, RC)

  1. Sign into the CRD.
  2. Click “Locations” in the left hand menu.
  3. Click the nation or region associated with the office.
  4. If it is a Venue or Domain level office, click the name of the region and then the name of the domain associated with the office.
  5. Find the office under “Officers” and click “Remove”.
  6. Now find the office under “Officers” and click “Hire”.
  7. Perform a search for the member you are hiring.
  8. Once you have them in your list from the search, click “Hire” to the right of their name.

Changing an Assistant Position (AVST, ACC, ADST, ADC, ARST, ARC, ANST, ANC)

  1. Sign into the CRD.
  2. Click “Locations” in the left hand menu.
  3. Click the nation or region associated with the office.
  4. If it is a Venue or Domain level office, click the name of the region and then the name of the domain associated with the office.
  5. Find where it says “Assistants” on the right side and click on the assistant position you wish to change.
  6. To the right of “Position Holder” there is a link for “Remove”; click it.
  7. Now the old assistant is removed and the “Remove” has changed to “Hire”; click it.
  8. Perform a search for the member you are hiring.
  9. Once you have them in your list from the search, click “Hire” to the right of their name.

Creating Assistant Positions

  1. Sign into the CRD.
  2. Click “Locations” in the left hand menu.
  3. Click the nation or region associated with the office.
  4. If it is a Venue or Domain level office, click the name of the region and then the name of the domain associated with the office.
  5. Find where it says “Officers” on the right side and click on the office associated with your name.
  6. In the middle of the page is a section titled “Assistants”. At the bottom of this is a button titles “Add New”, click it.
  7. Fill out the name of the office in the box next to “Position Name”.
  8. Look at the various Rights (access permissions) and choose which ones to give the office by clicking the box associated with it. Important ones to consider are:
  • Add, update, and remove files from the File Distribution system
  • Hire Assistants
  • View restricted files in the File Distribution system

9. Click “Add Position” at the bottom.
10. Back at the top to the right of “Position Holder” there is now a link for “Hire”; click it.
11. Perform a search for the member you are hiring.
12. Once you have them in your list from the search, click “Hire” to the right of their name.

Standards (previously known as Ordeals)

If the Coordinator email address is changing, players need to be informed that they must update their Standards Coordinator email. This is done in the following manner:

  1. Sign into the Standards system.

  2. Click “Update my information” under “Member Options” in the top menu.

  3. Update “Direct Coordinator Name” and “Direct Coordinator Email.”

  4. Click “Store Information.”